“Sometimes it seems impossible to hear from everyone in our meetings. The group is too large, the agenda is too long, or the time is too short. How can I be sure that everyone gets a chance to speak his or her mind?”

20. Small Groups

What Is Small Groups?

Small Groups is a productivity technique for gaining input from everyone in the meeting. This process involves breaking a large group into smaller, more manageable groups of participants.

Small Groups stimulate fuller participation, require less time, and tend to create higher energy and better results. They can be combined with Continue reading →

My last three blogs highlighted techniques to stimulate and maintain high energy.   The last two techniques in this section are designed to increase participation.  Today I’ll describe Technique #19: Writing.

“I know that meetings are designed for two-way communication, but sometimes a verbal discussion doesn’t seem like the best way to utilize the time of my meeting participants. This usually happens when the agenda is long, the group is large, only a few people participate, or the information requested is delicate or volatile. Is there an alternative to group discussions?”

19. Writing

What Is Writing?

As a productivity Continue reading →

“Sometimes I think that the energy swings in my meetings are due to the lack of diversity in my facilitation. And this sameness becomes a source of tedium for my participants. What can I do to change the atmosphere and the pace or create a different mood in my meetings?”

18. Music

What Is Music?

Music is another technique designed to keep your meeting group’s energy high. Music can set the stage for increased creativity and productivity by a simple change of mood. Well planned, Music alters the ambience and tone of a meeting, thereby changing its pace and sparking Continue reading →

“After an hour or so I start to see the signs. People start to fidget, they seem uncomfortable, and they lose concentration. We take frequent Breaks and use Movement in our meetings as well, but I’d like to learn another alternative for getting active people to sit still enough to listen and participate for extended periods of time.”

17. Toys

What Is Toys?

The use of Toys is another technique designed to keep people focused and attentive for long periods of time.

“Sit still and pay attention!” Many of us learned this strict rule of behavior as children, but it Continue reading →

“What other techniques can I use to keep people alert and involved in our meetings?”

16. Movement

What Is Movement?

Movement is another technique designed to keep energy high and attention focused. Any purposeful Movement can reenergize your group while at the same time supporting your meeting objectives.

When to Use Movement

•  When your meetings last more than a few hours
•  When you want to encourage participants to talk with new people
•  When you anticipate that the group’s energy level will deteriorate, such as after lunch
•  When the group appears to be physically uncomfortable

How to Continue reading →

My last three blogs described techniques to improve the clarity of communication.  My next three blogs will describe techniques to stimulate and maintain high energy.  Today I’ll describe Technique #15: Breaks.

“We seem to run out of steam long before our work has been completed. Do you have any ideas?”

15. BREAKS

What Are BREAKS?

BREAKS are designed to support high energy and focus throughout your meeting.

Meetings are notorious for pushing on too long. The energy level of the group decreases as the meeting progresses, and concentration and creativity suffer as a result. This problem is Continue reading →

“Sometimes critical information isn’t understood in our meetings as clearly as I would like. Important points seem to get lost because they are either complicated, dull, or both. What alternatives do we have to get key points across?”

14. ANALOGIES AND METAPHORS

What Are ANALOGIES AND METAPHORS?

The ANALOGIES AND METAPHORS technique helps your meeting participants focus and crystalize their thinking and understanding of an issue. It can also be used to emphasize key points of a topic under discussion. This technique is especially applicable for information that is difficult to understand or explain in simple terms. ANALOGIES AND METAPHORS Continue reading →